Complete MGA Handbook

Administrative Point Deductions:

Administrative Point Deductions may only be issued by pageant officials, including Mad Angel Entertainment (or its assigns), the reigning Miss Gay America or Promoters. The lead judge should be attentive to issues that warrant Administrative Point Deductions and likewise inform pageant officials as necessary however in general, judges should not administer deductions but rather adjudicate how such violation may affect the specific competition presentation according to the category descriptions and sub-category scoring. Administrative Point Deductions shall be administered in increments of 25-points per infraction and applied to the accumulative score of the contestants. Administrative Point Deductions earned during preliminary competition (including multi-day pageants) shall carry forward into final night competition scores.
Regulated infractions include but not limited to:
      1. Exceeding allotted time for talent set-up and takedown.
   2. Competition music submitted that is not appropriately labeled.
   3. Competition music that contains more than one track.
   4. National application and questionnaires that are submitted incomplete.
   5. National Applications submitted after the defined and published deadline.
   6. Direct violation of any category regulation (props, time) unless category descriptions define a greater penalty.
   7. Tardiness for any schedule events of the pageant e.g. roll call, registration and other meetings, etc…
   8. Non-compliance with requirements for Presentation costume or Presentation Choreography.
   9. Visible tattoos
     10. Excessive use of profanity. Mad Angel Entertainment states if the language can be used on the radio or TV it can be used in a talent. Please keep in mind your audience and venue when making song selections.)
11. Non-compliance with dressing room policies.
     12. Other actions by contestants or their entourage that may be disruptive to the efficient flow of the pageant.
     13. Non-compliance with directives given from Pageant Officials including Pageant Director, back-stage managers, sound-lighting technicians, etc…
14. Any conduct deemed as poor sportsmanship toward another contestant, including verbal, physical destruction of props, costumes or any property will disqualify you from the competition.

Administrative Responsibilities of Miss Gay America (and State Titleholders):

1. Miss Gay America or representatives of Mad Angel Entertainment will have full oversight and on the spot questioning of the Promoter(s) and Judge chosen for the preliminary pageant.
   2. All questions and problems will be settled in an orderly fashion in the best interest of the preliminary as well as the National Pageant.
3. All parties including the promoter and national office will be included on any communication regarding a preliminary or contestant.
4. Miss Gay America or a representative of Mad Angel Entertainment may, at their discretion, disqualify a judge or contestant including disqualification of any score sheet that does not parallel the criteria used for judging or competing in any segment of competition.

Advisory Board:

1. The MGA Advisory Board is comprised of Mad Angel Entertainment and a select group of former Miss Gay America titleholders and city, state and regional promoters.
2. The role of the MGA Advisory Board is to ensure that the rules and regulations are adhered to and that each preliminary is conducted to be in the best interest of the MGA Pageant System.
3. First time promoters are required to use a current Advisory Board member as their lead judge. You may use a former MGA or any qualified person with approval of the national office.

Advertisement:

1. Promoters will, at their own expense, provide ample advertising for their preliminary. Advertising includes but shall not be limited to printed advertisement, web advertisement and social media advertisements.
2. Advertisements of any kind must contain the “Gay America Pageant Official Preliminary logo” found on the promoters portal.
3. Ads shall contain the national titleholder and the state titleholder as the focal emphasis of the ad. Miss Gay America should receive top billing in state or regional ads.
4. Promoters are required to submit a high-resolutions image over their qualified contestants. The titleholder should be “eyes and face forward” unless otherwise approved by Mad Angel Entertainment.
5. Under no circumstance should a crown from another pageant system be shown in a photo in any ad or program.
6. If a contestant held a city, state or regional title is competing in the current year as a first alternate they should not have a crown on in their promotional picture for the program.

Applications for Contestants:

1. Promoters should furnish an application package to the contestants.
   2. Contestant applications for City, State, and Regional pageants must mirror the most recent application published. If the national application is electronic you may use the most current printed version.
     3. Your pageant package should include:
   a. Presentation requirements
   b. Contestant regulations
   c. Category descriptions
   d. Any scheduling requirements for roll-call
   e. Prize Package information for all placements including disbursement procedures.
   f. Dates and times of your pageant.
   g. Any other “need to know” information.
     4. Contestants should be familiar with the National Pageants rules and regulations prior to competing. Current handbook will be available at www.missgayamerica.com
5. National application packages are usually ready by August 15th of each year.
  6. Applications should be submitted electronically but if you can not submit them electronically, please contact the national office.

Appointed Contestants:

1. A State preliminary may appoint a contestant that competed at the city level to compete at the State level if a qualified contestant cannot fulfill their role to compete. At that time the contestant in the next placement should be moved into that position.
2. If a promoter has pageant and only 1 or 2 people show up they should continue to hold the pageant and have the contestant(s) go through competing as though they were competing for the title.
3. If there are no contestants for a scheduled prelim only the national office can approve and appoint contestants.
4. Mad Angel Entertainment can decide to fill available spots at the national level by appointing a contestant as a representative. Any candidate for an appointment would have competed for at least 2 state or regional level preliminaries to be considered.
5. Mad Angel Entertainment reserves the right to refuse appointees at any time.
     6. If a promoter does not have a contestant for the schedule prelim they should contact the national office to discuss appointees.
   7. “Representative” appointments will not occur until after the last scheduled state or regional preliminary has occurred.

Categories of Competition:

1. Promoters of Regionals and State preliminaries are required to have all 5 categories of competition, which are Male Interview, Evening Gown, Talent, Pageant Presentation On- stage Question. This will help better prepare the contestants for the national pageant and ensure consistent scoring.
2. Pageant Presentation is optional for city preliminaries
3. In the event of a multi-day pageant, Male Interview will be carried over to the final night scores and all other categories will be “re-judged”.
4. Category details are available in the promoters handbook and at www.missgayamerica.com website.

City Preliminary Pageants:

1. State promoters of closed state pageants who hold city preliminaries must provide the following to the city promoters:
   a. Promoter handbook
   b. Franchise agreement
   c. Rules of the city preliminary
   d. Responsibilities of the titleholder (mirror National Titleholder)
2. Questions and problems should be directed first to the State promoters before being presented to the National office.

Code of Conduct Standards for Titleholders and First Alternate positions:

1. By entering any official preliminary of the Miss Gay America pageant system, all involved (e.g. contestants, titleholders, dancers, dressers, judges, promoters, and formers, etc…) must agree to follow the Standards of Conduct within this handbook or any other communication sent from the National office. The National office has the right to discipline or revoke the title of a Titleholder if the conduct does not meet the standard of the National office.
a. Present themselves professionally both on-stage and off-stage.
   b. Never demean the Miss Gay America pageant, National office, or City, State, or Regional Preliminary.
c. Never demean or disrespectful to another pageant system or it’s contestants.
   d. Do not cause substantial problems for promoters or people who hire you to perform.
      e. Never become intoxicated while representing their respective title.
   f. Do not smoke while wearing your crown, try to do this in a private place.
   g. Do no participate in any type of argument or altercation, except as a mediator, while representing your title.
   h. Attempt to solve problems with promoters, contestants, or titleholders in a peaceful manor.
i. Never lecture the audience.
j. Provide quality entertainment that epitomizes the standards of the Miss Gay America organization.

Communication:

1. All Promoters and Contestants should have email as a primary source of communication.
   2. Promoters are required to communicate with the National office electronically, including f flyers, Titleholder pictures, and dates.
3. Promoters are responsible for making sure their contact information is up to date with the national office. This can be done in the promoters form on the portal.
4. The Franchise Agreement from the national office will be sent out to promoters by November 1 of each year.
5. Promoters should make all arrangements with entertainers, judges, and venues in writing (email) so they have a communication trail.
6. Promoter and Miss Gay America should schedule a phone call at least two (2) weeks prior to a preliminary to review the promoter checklist, judges, and any other information that may be helpful.

Compensation and Travel Arrangements for Miss Gay America:

1. The reigning Miss Gay America must attend all days of the official direct (State or Regional) preliminary pageant schedule (e.g. preliminary nights and final night in the case of multi- day pageants). The preliminary pageant promoters shall be required to pay no less than $300 for the “final night” appearance and no less than $150 per preliminary night.
2. The compensation for State titleholders (to attend City Preliminary Pageants) are negotiable and should be defined in the City Preliminary Franchise Agreement by and between the State Promoter and City Preliminary Promoter. All fees and prizes should be clearly defined.
3. Promoters are required to provide travel to and from their preliminaries (airfare or fuel expenses). Travel cost should include any reasonable “bag-check” expenses incurred by Miss Gay America. Reasonable is one bag for a one-day event or two for a two-day event. Hotel accommodations should also be made unless Miss Gay America approves other arrangements.
4. All travel and performance fees should be discussed at least 4 week prior to the schedule preliminary.

Competition Music:

1. Competition music / Video should be submitted in quality condition (CD or Flash Drive only) (promoter has the right to determine music / video format)
a. 1 track per CD / Flash Drive
   b. Labeled with name, category, and track name
   c. Contestants should have a back-up copy of their CD’s available if needed.
      d. Administrative deductions will be applied for improperly labeled or Media received in poor condition.

Contracts for Preliminary Pageant Titleholders:

1. Promoters may require their titleholders to sign a contract, however it may not exceed the requirements of the Miss Gay America job description.
2. Job descriptions should be made available to all contestants with their applications.

Critiques Session:

1. The Judges Critique session is intended to be mostly a “constructive criticism” session rather than a compliment session. Every contestant has room for improvement therefore the session is designed to provide constructive feedback.
2. The Judges Critique session is optional to the contestants. The promoter may at provide a copy of the judges’ worksheet with comment.
   3. In larger preliminaries the promoter or judges may opt to only do critiques for the top 5 finalists.
4. It is mandatory that contestants not making the top 5 receive a copy of their judges’ worksheets with comments.
5. If there are less than 5 contestants, all contestants are eligible to attend the critique session.
   6. Critique sessions should last no longer than 5 to 7 minutes per contestant.
   7. Scores will not be made available during critique session.
      8. Miss Gay America should attend and moderate the critique sessions including time for each contestant.
   9. The reigning Miss Gay America can also add to the critique but should not dominate judge’s time during the session.
10. Judges may make themselves available for off-line discussion or critique at their discretion.

Contest Scores:

1. Pageant scores are accumulative.
     2. Breakdown of all sub-score categories will not be released.
     3. Overall placement and total scores will be posted.

Crown and Sash Standardization:

1. All official preliminary promoters (on all pageant levels) are required to “use” the Official and standardized crown and sash designated for that particular level of pageant.
2. Under no circumstances should any other crown or sash be used in a Miss Gay America preliminary. Failure to use the proper crown will result in the titleholder not being recognized as an official preliminary titleholder and competition entry at the next level will be denied.
     3. A city preliminary promoter may opt to “recycle” a Miss Gay America System crown. This should be coordinated with the state promoter and documented with Mad Angel Entertainment for planning of crown productions for that year.
4. Cost of the state or regional crown is included in your franchise fees. City tiaras can be purchased individually by the city promoter or included in their city franchise fee to the state promoter to purchase.
  a. The current cost of the city tiara is $248, this included shipping.

5. All state or regional crowns will be shipped once your franchise fees are paid in full.
     6. All city tiaras should be ordered on the promoter’s portal using the official form. Once the order is received you’ll be invoiced for the crown. Once paid in full the tiara will be shipped. a. All tiaras and crowns must be ordered through Mad Angel Entertainment.

7. All crown orders should be placed with 30 days notice.

Disqualification of Contestants:

1. Violation(s) of any rules and regulations may disqualify the contestant from participation in the Official Miss Gay America Pageant.
   2. The national office reserves the right to disqualify contestants if their actions, or action of their affiliates are deemed not in the best interest of the Miss Gay America pageant system.
3. Any filed complaints will be documented and investigated by the national office with all appropriate parties.
4. While every attempt to investigate claims against a contestant prior to taking action, if a credible source verifies a claim, especially during the national competition a contestant may be disqualified or suspended immediately.
5. The use of, dispensing of, or selling of any illicit drug will not be tolerated while a contestant (or entertainer) is participating in any capacity in the Miss Gay America Pageant system. Immediate disqualification will result for those found to be in violation. This would include anyone associated with the contestant (dresser, dancer, etc…).
6. Contestants are responsible for the behavior of their associates (dressers, dancers, assistants). Noncompliance will result in disqualification or disciplinary action including point deductions.
7. Actions deemed disrespectful or demeaning to the Miss Gay America pageant system may be disqualified.

Social Media Policy:

1. We expect all involved with Miss Gay America to be respectful of the pageant system including the national office.
2. You are competing to represent a symbol of excellence. You should portray that by being   respectful to everyone.
     a. Avoid public rants
     b. Avoid on-line bullying
   c. Do not purposefully cause un-necessary drama
     3. We do not police social media, but we expect you to be a professional. Be mindful of your posts or pictures you are posted in (mostly when in your crown and representing the title)

Double Crowning Pageants:

1. Double crowning pageants are strictly prohibited.

Eligibility (Contestants) Requirements:

1. Photo ID should be verified at all pageant levels.
     a. State and Regional residency requirements should be met and verified.
     i. Closed states require 90 day residency. Drivers license, lease agreement, or billing statements, or utility bills.)
     b. Contestants must be 21 years of age to compete at any pageant level.
     c. Contestant must be a United States resident, have a valid tax id or social security number for tax purposes to work in the United States.
     d. Promoters have the right to investigate the age or residency requirement as needed.
     2. Contestants must be male.
     a. Augmentations below the neck that are not directly related to promoting/enhancing a feminine image (female breasts, hips, etc.) may be allowed with the permission of the national board. All augmentations must be declared prior to competing at any level within the Miss/Mr. Gay America system and will be subject to review.
     b. This does not include weight loss surgery (skin reduction)
     c. The use of any type of hormones or hormonal therapy is not allowed.
     d. A contestant may live their life as a female as long as they have not undergone any medical (hormone or surgical) procedure. Proof may be required from a doctor if questioned.
     e. If a potential had alterations but had them removed or reversed, the national office will review the request and documentation to decide if they are able to compete for Miss Gay America.
   3. Mad Angel Entertainment reserves the right to require a medical examination or physical examination in the event that a contestant is suspected in violation.
4. Any Contestant found to be willfully untruthful about their criminal status will be permanently removed from eligibility within the system.
5. A contestant who successfully completed felony probation, or whose criminal case is dismissed, will be eligible to enter. Verification of criminal status may be checked.
   6. A contestant who is currently in open criminal proceedings for a felony, currently on felony probation, or is in current retribution for a crime, will be denied entry as a contestant into any preliminary of the Official Miss Gay America Pageant.
7. Once a contestant has qualified for Miss Gay America, including first alternate they may not compete in another preliminary that year for a state or regional title to Miss Gay America.
8. Any contestant who has qualified or has intention to qualify, during the current pageant season, to any city, state, or regional preliminary may not judge any preliminary that season. a. The exception is a former state titleholder may judge a city preliminary for the state pageant in which she is a former titleholder.

Emcee Book:

1. The emcees of any officially sanctioned Miss Gay America pageant event should follow the rules and regulations as detailed within this handbook.
   2. Promoters should assemble an Emcee book to provide structure and flow to the event.
   a. The font should be larger so the emcee can read it in the low lighting
   b. Use a 3-ring binder for ease of flipping pages.
   c. Ensure there is proper lighting to the emcee.
  d. Provide a pen for changes and to mark completion.
      e. Keep the book organized and organized by tabs.
   f. Use the following headings and labels
   i. Pageant Schedule
   ii. Judges Biographies
   iii. Pageant Presentation
   iv. Evening Gown
   v. Talent
      vi. Sponsors
   vii. Acknowledgements and announcements
   viii. Additional info (if needed to extend time)
   3. Emcee should be aware to watch head judge for sign to continue competition.
   4. Emcee job to progress the pageant as quickly as possible.
   5. Emcee should receive a copy of the entertainer regulations to ensure they are aware of on and off stage requirements.
6. All awards and placements should be printed clearly for the emcees.

Entertainers/ Emcees/ Former Pageant Titleholders:

1. Promoters are encouraged to use their “family of formers” as special entertainment and emcees during their contests.
     2. In some cases a promoter may want to use another entertainer which can be allowed with the following
     a. Inform Mad Angel Entertainment of the entertainer before advertising them.
     b. The entertainer should be provided the “Entertainer Regulations” as noted in this handbook.
3. Appropriate entertainment for an MGA pageant
     a. Current and former titleholders of that particular pageant.
     b. Former Miss Gay America national titleholders.
     c. Top 10 contestants of the most recent Miss Gay America Pageant if not competing in their pageant.
     d. Current titleholders of another pageant system provided they are a former of that preliminary pageant. Should be announced as followed by this example: Miss Gay (state/region) America 2001 / and Miss Gay USofA 2016
e. Local entertainers or national entertainers (not part of the America system) provided that Mad Angel Entertainment is advised of and issues approval. (This is not preferred as we like to use MGA entertainers when possible.)
4. Mad Angel Entertainment reserves the right to refuse a certain entertainer from appearance to any preliminary of the Miss Gay America pageant system.
   5. Another systems crowns should only be worn during a titleholder walk.
   6. Crown songs should not be allowed unless it’s an America crown.
   7. Only Miss Gay America crowns should be on stage during award and crowning ceremonies. Exceptions are only made with permission from Mad Angel Entertainment.
8. Promoters should be in control of their pageant at all times.
9. The use of illegal drugs, excessive consumption of alcohol, or excessive inappropriate language during the contest.

First Alternate Position:

1. The contestant chosen as first alternate at all pageant levels must be prepared to fulfill the duties of the titleholder, if for any reason the titleholder is unable to fulfill his duty.
2. The first alternate winner does not have the right of refusal to be promoted to the titleholder position, if the opportunity occurs within zero (0) days to six (6) months from the date of that particular contest. After that period the first alternate has acceptance option, without penalty.
3. The rules and regulations as detailed in this handbook apply uniformly to their alternates and contestants in general, as applicable.
4. If the first alternate position titleholder is promoted the promoter should make every effort to make the coronation experience meaningful, such as a dedicated coronation ceremony.
5. If the first alternate is promoted to titleholder, at minimum the promoter is obligated to remit to the promoted individual, any remaining cash prize and appearance stream.

Franchise Fees – Agreements / Renewals / Revocations:

1. All Direct preliminary promoters must renew, via signed Franchise Agreement, their preliminary pageant agreements, not later than December 31 of the current calendar year. Invoices will be sent out with contracts attached each year.
   2. If an updated and current Franchise Agreement is not received by December 31 of the current year for the upcoming pageant season, Pageant Promoters are required to notify Mad Angel Entertainment, not later than December 31st of the current calendar year of their renewal intentions.
3. Failure to renew or notify will revert ownership to the sole ownership of Mad Angel Entertainment.
4. All first year pageant owners must pay their franchise fee in full to secure their date.
   5. Veteran promoters may pay 50% of their fee to secure their date on the calendar. The remaining 50% is due 30 days prior to their scheduled pageant.
6. Should a promoter fail to renew a particular franchise, Mad Angel may name another promoter within that state or region.
7. Mad Angel Entertainment reserves the right, with or without cause, to renew or not to renew a franchise agreement. Should Mad Angle Entertainment decide to cancel an agreement they will notify the current promoter. A new promoter may be put in place of that franchise.
8. Methods of payment for the pageant fees are as follows: Check, Credit Card, Money Order, and PayPal.
   9. Once the franchise fee is paid in full and the national office makes a decision to revoke the franchise, the fee will be refunded minus twenty-five dollar ($25) processing fee.

Honorary Titleholders:

   1. The act of appointing Honorary Titleholders is prohibited.
   2. If a Promoter desires to acknowledge efforts of a certain individual, they are encouraged to establish a “specially named award” to recognize that individual.
   3. Promoters may not purchase a standardized crown for any person they choose to recognize. They are encouraged to use a certificate, trophy, or plaque as the award.

Judging Panel:

1. All preliminary pageant promoters upon request should provide the names and qualifications of their judges to the national office to include the current Miss Gay America.
   2. New direct preliminary pageant promoters must, for their first year as a promoter acquire a current member of the national advisory board as their lead judge.
   3. The national office including Miss Gay America reserves the right to disqualify or dismiss any judge whereby their service as a judge to that particular contest might not be in the best interest of the contest or the Miss Gay America pageant system.
4. Promoters are solely responsible for the behavior of their panel of judges and likewise.
   5. Promoters should avoid any potential conflict of interest that a particular person serving as judge may present.
   6. The promoter should ensure the panel of judges is well oriented with the rules and regulations of the Miss Gay America system.
   7. Promoters should provide to the judges, at minimum a judges book that contains the following information:
     a. Category Descriptions
     b. Category Point Summary
     c. Score sheets and proper scoring procedures
   d. Pageant schedule
     e. Judges regulations and other information.

Multi-Day Pageants:

1. Unless otherwise approved, only closed-state pageants are permitted to hold a multi-day pageant.
2. Multi-Day pageant may have no more than a “Top 10 Competition” during the final night.
   3. Multi-Day pageant may have fewer that a finishing finalist competition but in no case equal more than half (50%) of the actual contestants. (Example: if you have 8 contestants you may only have a Top 4 finalist competition or a two day pageant with 10 contestants may only have a Top 5 finalist competition.)
4. Regional preliminary pageants may only have one-day of competition, unless otherwise approved by the national office.
   5. All standard rules and regulations apply to both single and multi-day pageant.
   6. All pageants should try to follow the layout of the national pageant for scoring consistency and to provide the contestant preparation for what to expect at the national level.

Owners of multiple preliminaries / or interests in other pageants:

1. In the event that more than one franchise is granted to a promoter, it should be noted that only one (1) vote, for any issue in the Miss Gay America organization requiring a vote by promoters regardless of how many preliminary pageants a promoter may purchase.
   2. Any promoter, who desires to promote a contest with another pageant system, should notify Mad Angel Entertainment in writing. We ask that if you have interests in other systems that you efforts for your MGA preliminaries be maintained.

On-Stage Question Procedures:

1. All questions should be typed and placed in an envelope.
   2. Each contestant should be asked a different question.
   3. At the option of the promoter, the on-stage question can be narrowed down to the top 5 finalists if you have a large group competing.


Orientation for Contestants:

1. Promoters must provide a detailed registration and orientation to the contestants to ensure they are well informed of every detail of the preliminary pageant.
   2. Miss Gay America must be in attendance of the contestant orientation and assist in providing verbal detail to the contestants, generally includes personal testimony, elaboration on categories, and detail on pertinent rules or pageant specifics.
   3. Promoters should provide a written schedule, including any “role call” requirements
   4. Contestants are required to attend orientation at the advertised time, date, and place.
   5. Contestants who are late for orientation or scheduled “rollcalls” will receive administrative point deductions and will automatically become contestant number one (1).

Orientation for Judges:

1. Promoters must provide the panel of judges with a detailed judges orientation so as to ensure they are well informed of every detail of the preliminary pageant.
2. Miss Gay America must be in attendance at the judges’ orientation and will assist in providing the verbal detail to the panel of judges. The instruction should include a personal testimony, category descriptions review, schedule review, proper-scoring procedures, judge’s etiquette and requirements as well as any other information pertinent to the responsibilities of serving as a judge.
   3. A “Lead Judge” should be identified and declared at such orientation.
   4. It is strongly suggested that a written schedule be provided to the judges.
   5. An Official Judges Book with score-sheets, worksheets, and other information should be provided at the orientation.
   6. At the promoters option and as time permits, contestants are allowed to listen to the judges orientation.

Promoter / Pageant Reports:

1. Promoters are required to submit a “Promoters Pageant Report” within 10 days from the date of the preliminary pageant. Promoters should log into the Promoters Portal on the MGA website under forms.
   2. The reigning Miss Gay America is required to submit a “Pageant Report” within 10 days of the actual date of the preliminary. This will help us know what is needed to assist promoters and future MGA’s be more successful.
3. State and Regional Preliminaries may use a reporting tool to monitor their pageants and preliminaries.

Preliminary Information Form:

1. Each year promoters should fill out the “Preliminary Information” form located on the first page of the Promoter Portal. This will help us keep in communication with the promoters and plan for the proper number of crowns to order each year.

Crown Orders:

1. All city crowns will be ordered on the website. Once the order is placed you will be invoiced for the crown, which you can pay using check or credit card. Crowns will be shipped once payment is received.
2. State and Regional crowns will be shipped to the address of your choice once your franchise fees are paid in full.

Performance of Miss Gay America:

1. Miss Gay America will perform no less than twice during a preliminary pageant unless timing does not allow.
2. Miss Gay America is not required to perform more than two times but may do so at his discretion. Please remember Miss Gay America has other administrative responsibilities to perform during preliminaries.
3. Please schedule Miss Gay America in the lineup to allow for administrative responsibilities.
  4. Miss Gay America should be introduced at the start of each pageant (after opening and presentation)
   5. Miss Gay America should end the evening with a crown number.

Prize Package:

1. There is no minimum prize package requirements, however promoters are strongly encouraged to at least remain comparative with other promoters of similar preliminaries.
2. Promoters must advertise their prize packages, including disbursement of prize package and disbursement schedule in advance of the pageant.
3. Promoters who offer hotel stays for nationals to their contestants should be clear on what is covered (expenses, room charges, parking) and if the room is shared or individual.
4. Promoters help contestants by providing a ticket to the national pageant. Any additional financial support outside of the advertised prize package is at the discretion of the promoter.
   5. Jewelry, sashes, scepters, or other prize offerings are not required, but the promoter has the option to add them. Any sash should have the complete name and year of your prelim.

Promoter and Promoter Responsibilities:

1. Always be familiar with the current rules and guidelines of the Miss Gay America pageant defined by Mad Angel Entertainment.
2. A promoter should help govern the rules and help maintain a standard of excellence.
   3. Pay franchise fees in a timely manor. Fees should be received within the terms of the contract, but no later than 30 days prior to your scheduled preliminary.
4. Mad Angel Entertainment reserves the right to refuse anyone from promoting the pageant for any reason.
    5. Mad Angel Entertainment reserves the right to terminate a contract with a promoter immediately for any of the following reasons:
     a. Does not abide by the pageant rules.
   b. Fails to arrange travel or sufficient lodging for Miss Gay America.
     c. Misrepresents the pageant negatively.
     d. Has been proven to “fixing” a contest or manipulating scores.
     e. Does not renew a contract in a timely manor.
     f. Does not pay the franchise fees by required dates.
   g. Fails to honor prize package as advertised.
     h. Transfers pageant to another party without written consent from Mad Angel Entertainment.

Promotional Photography Requirements:

1. The winner and first alternate are required to provide a current promotional headshot for advertising purposes.
   2. All digital pictures should be at least 300 DPI and in JPG, PNG, or PDF format.
   3. Headshots are preferred to be with a solid background.
   4. Headshots pose should have at least one “face forward” and “eyes forward” photo.
   5. We encourage people to be artistic but tasteful.
    6. Only titleholders in the current pageant year should be photographed with a crown. If your first alternate held a state or regional title in a previous year they should not have a crown on in their current headshot.
7. For the yearly program please request that no photo credits be placed on the images. You may advertise on your website or social media photo credits.

Revocation of a Titleholder and or First Alternate:

1. Mad Angel Entertainment reserves the right to review the actions of any and all City, State, and Regional titleholders and first alternates.
2. If actions are found to be detrimental or harming to the Miss Gay America Pageant system, sanctions may be applied.
3. Any titleholder or first alternate of any level will be required to pay back all prize money and return any physical prizes to the promoter or national office if a title is revoked.
4. Protocol for revocation:
     a. Promoters should gather as much information and document the situation leading to the revocation.
     b. All parties involved will be able to speak to the allegations of the revocation.
     c. The national office including Mad Angel Entertainment and Miss Gay America will adjudicate the revocation request.
   d. The decision will be sent via email and phone call to the promoter as to document the situation.
e. A time limit of 10 calendar days will be allowed for the purpose of appealing the revocation decision.
f. Once a decision of the appeal has been made it will be final.
   5. If there is less than 6 months remaining the next alternate in line will move up a position to replace the person that has been removed.
6. Reasons for revocation include but are not limited to:
   a. Using or dispensing illegal drugs.
   b. Are intoxicated while representing their respective title.
   c. Is tardy or absent from officially sanctioned pageant events.
   d. If, after having competed is not present for coronation and photos after a preliminary.

Scoring Procedures and Tabulation:

1. Preliminary promoters MUST use the scoring system provided by Mad Angel Entertainment. No Exceptions
     a. Paper format
     b. Electronic format (laptop or ipads)
   2. A paper backup should be ready in the event of a failure in an electronic version.
   3. All score sheets must be made available to Miss Gay America for verification or to Mad Angel Entertainment upon request.
   4. Only the Master Scores can be released to contestants after the pageant.
   5. The promoter should assign a trustworthy person to be in charge of tabulation of the scores.
   6. Judging will be based on a total points accumulated system. That is, the pageant scoring will be done on a cumulative basis.
7. Miss Gay America at state and regional pageants is responsibility to ensure the accuracy of the scores.

State Pageants:

1. Promoters of Closed-State pageants should ensure that the state titleholder is prepared to administrate at the City Preliminary pageants. Which includes:
     a. Being familiar with the rules including emcee and entertainment guidelines.
     b. Be able to hold an orientation to brief contestants on the State pageant.
   2. Residency requirements are met for closed state pageants.

Suspension of Privilege to Compete:

1. Suspensions and bans in the Miss Gay America pageant system are followed at all city, state, regional, and national levels.
2. Mad Angel Entertainment can over-ride or lift a suspension.
     a. If the contestant is suspended or banned at a city, state, or regional level Mad Angel Entertainment will consult with the promoter and people involved in whatever situation caused the ban before lifting it.
   3. Justification for suspension of privilege to compete and the length of time includes but not limited to:
     a. Qualified contestant resigns or fails to compete at the next level of competition. 1-year suspension.
b. Failure to appear on stage for the coronation ceremony of a particular contest. 1-year suspension.
   c. Un-sportsman like conduct. 2-year suspension
     d. Contestants suspended 3 times may be permanently banned from competing in the future.
   4. If a contestant is banned after qualifying all prize moneys and physical prizes must be returned to the promoter who awarded them.
   5. Miss Gay America pageant system will respect any ban from Miss Gay USofA and Miss Gay Continental pageant systems whereby when notified, such suspensions will carry forward to the Miss Gay America pageant system unless otherwise approved by the national office.

Tie Score:

1. In the event of a tie of any top ten finalists, the score of the “Male Interview” will break the tie. In the event the tied contestants have the same score in “Male Interview” the tied contestants will re-compete in the “On Stage Question”. This can be the same question for both contestants. If using the same question, remove the contestants not answering the question at the time so that each contestants answer is uniquely theirs.
   a. There must be a numerical succession for the court. Winner, First, Second, Third, Fourth.
   Any tie that happens within that ranking needs to be broken whether it is between the
   winner and first or third or fourth.
2. In the event the 11th and 10th contestant are tied for the 10th position of the top 10. The score from “Male Interview” will be used to break the tie. If that score is the same the score from “Talent (production)” will be used.
   3. The national office should be made aware of any ties and the results.

Time Management and Category Times for Competition:

1. Promoters are responsible to ensure the pageant flows in an efficient manner.
     a. Book the appropriate amount of entertainment.
     b. Consult with venue on times to make sure you can finish before having to vacate the venue due to local laws.
   2. Male Interview should not exceed 8 minutes in time for each contestant. Miss Gay America will watch time and give a 1 minute warning to conclude the interview.
3. Evening Gown should be no less than 1.5 minutes but may not exceed 2 minutes per contestant.
4. Prop setup for talent should not exceed 3 minutes per contestant.
   5. Talent category should not exceed 7 minutes per contestant. Promoters should check recorded track time for compliance.
   6. Critique sessions are recommended to be approximately 5 to 7 minutes per contestant.
   7. Time violations during competition will result in administrative point deductions.

MissGayAmerica.com:

1. Promoters may advertise their events including prize packages on the national website. Please include venue, dates, times, and contact information.
2. Any updates should be provided via email to the national office. Changes to the site will be made as soon as possible but could take up to 7 days.

Year of the Titleholder:

1. City State and Regional titleholders will be dated for that year. So if you compete in Jan-Sept 2016 your title will be Miss Gay _______ America 2016.
   2. All State and Regional Titleholders will compete for the national title of the following year. So 2016 contestants will compete in October of 2016 for the 2017 Miss Gay America pageant.
3. This is so that all contestants competing during the Miss Gay America’s year have the same year of his reign.

The primary function of The Miss Gay America titleholder is to positively promote the official Miss Gay America pageant. The Miss Gay America titleholder is expected to behave in a professional manner both onstage and offstage and uphold the tradition of being a “Symbol of Excellence” which has been established by the sisterhood of Miss Gay America titleholders. As the job of The Miss Gay America titleholder is in and of itself a full time position with Mad Angel Entertainment, it is understood that while reigning as the current Miss Gay America, the Miss Gay America titleholder acknowledges that the job of promoting and entertaining on behalf of the official Miss Gay America Pageant is to be a priority and that all other opportunities for employment, whether now held or hereafter acquired, is subordinate to the daily job functions and job description of The Miss Gay America titleholder.

The purpose of this job description is to include but does limit the expectations from Mad Angel Entertainment, of the Miss Gay America titleholder.

It should be understood that the expectations noted herein, is also expressed for the other titleholders, as they apply, of the Miss Gay America pageant system (including but not limited to City titleholders, State titleholders, Regional titleholders and other official representatives of preliminaries to the Miss Gay America pageant system).

General Rules and Regulations of the Miss Gay America System.

1.   The Miss Gay America titleholder will uphold and enforce all rules and regulations of the official Miss Gay America pageant and its preliminaries, to the best of his ability.

2.   The Miss Gay America titleholder will review and become familiar with all rules and regulations of the Miss Gay America pageant system, as detailed in the Miss Gay America Handbook For Promoters, in order to ensure that all rules and regulations are followed. It is understood that the handbook will most always be a “work in progress” and that the handbook includes but is not limited to all the rules and regulations of the Miss Gay America system. From time to time, a “judgment call”, regarding a “gray area” may be required, however Mad Angel Entertainment shall be advised of all happenings, either addressed in the handbook or that considered to be a “gray area”, that warrants a “judgment call”.

Appearances:

1.   The Miss Gay America titleholder shall be required to attend all direct preliminaries to the Miss Gay America pageant. (There are no excused absences)

2.   Appearance compensation for The Miss Gay America titleholder is to be no less than $300.00 per final night of each preliminary contest. The other evenings of the preliminary including Revue Show and Preliminary Competition shall be negotiable between the promoter and The Miss Gay America titleholder, but in no event shall be less than $150.00 per day. Mad Angel Entertainment reserves the right to settle any disagreement of appearance compensation between the promoter and The Miss Gay America titleholder.

3.   Travel accommodations including actual travel cost (i.e. transportation expenses and luggage transfer) and hotel shall be paid by the promoter, unless otherwise agreed to by the Miss Gay America titleholder and approved by Mad Angel Entertainment.

Attire/Personal Appearance:

1.   The appearance of The Miss Gay America titleholder shall be professional at all times, while in male or female persona. As the eyes of the country will always be focused on the Miss Gay America, the appearance should be nothing short of “excellence” at all times. MAD ANGEL Entertainment reserves right to determine what is acceptable attire.

2.   Dress at the preliminaries should be professional at all times including registration and Male Interview. Apparel for registration and Male Interview is expected to be “business casual”, at minimum, regardless of the circumstance. While a neck-tie may not be required, the wardrobe should be professional and neat in appearance at all times. The official Miss Gay America lapel pin, provided by Mad Angel Entertainment should be worn, while in male persona, during any official appearance, of Miss Gay America.

3.   Apparel for performances, observing the pageant competition and “mingling” should be “dress to impress”. Since the Miss Gay America titleholder is deemed to be, the “best of the best”, your wardrobe should reflect the prestige associated with the title.

4.   Although both the crown and the tiara will be provided to Miss Gay America, she is expected to primarily wear the crown, at the majority of the preliminaries and for other appearances, while reigning as Miss Gay America. The crown should be worn during public appearances such as during ballad performances, mingling in the audience, entrance into any event (i.e. entering a facility, from the hotel) and observing competition while sitting in the audience.

5.   Jewelry should be impeccable…including properly cleaned/maintained. Miss Gay America is encouraged to wear jewelry (while wearing the crown/tiara), that compliments the crown…that is, to wear jewelry that is “AB stoned” and has “gold plated” backing… Miss Gay America may want to add variety to the jewelry selection while wearing the crown/tiara (that is, to sometimes wear jewelry other than the official Miss Gay America necklace and earrings) however attention to detail is what separates Miss Gay America titleholders from others…

6.   Wardrobe malfunction is not acceptable. The Miss Gay America titleholder should be certain that there is sufficient time to prepare to appear in public and should not have any wardrobe malfunction including but not limited to runs/snags/tears in hosiery, breast pads (or other pads) visible, snags, holes or tears in costumes, un-kept hair, hairlines showing, “campy” makeup, earrings and other accessory falling off, undergarment lines or ridges, scuffed shoes or wrinkled clothing. Attire should not be ill fitted at any time. Mad Angel Entertainment, reserves the right to declare what is inappropriate and unacceptable.

7.   Appropriate padding should be worn including breast pads and hip pads. While it is recognized that some costumes, particularly those that are of a “high cut” may not warrant hip pads however, these costumes should be approved, in advance, by Mad Angel Entertainment.

8.   False fingernails should be worn at all times, during any public appearance, while in female attire.

9.   Hosiery should be worn at all times, during any public appearance, while in female attire.

10.   Tattoos must be covered, and not be seen.

11.   Miss Gay America is prohibited from wearing “hair jewelry” while wearing the crown or tiara.

12.   Miss Gay America is expected to arrive at each event/preliminary pageant in full female attire, including wearing the crown/tiara. (An exception would be that if Miss Gay America completely prepares for the event/preliminary pageant, at the location of the pageant…. that is, Miss Gay America should not arrive at an event/preliminary pageant location half prepared, such as in “face” but also in male attire).

The Crown/Tiara
1.   The crown/tiara should be held in the highest regard, at all times.

2.   While traveling, Miss Gay America should ensure that a protective carrying case is used, which will ensure against damage to the crown.

3.   While traveling. Miss Gay America is expected to wear the crown, rather than the tiara, during the majority of the appearances during his reign.

4.   The tiara is provided as an additional prize and can be worn occasionally, however the majority of appearances should be in the crown.

5.   The crown and tiara, as well as other jewelry, should be kept clean and in good condition throughout the reign.

6.   Miss Gay America should ensure that the hairstyle is complimentary to the crown and/or tiara and does not cover the crown or tiara.

7.   The crown should be worn during the majority of public appearances including but not limited to a ballad performance, mingling in the crowd, arrival into the facility and observing the contest.

8.   The crown/tiara should be worn upon arrival (when making entrance), into any facility, provided that Miss Gay America does not “dress” at the location of the preliminary pageant.

9.   Hair jewelry should not be worn while wearing the crown/tiara.

10.   The crown should only be worn in public or in photographs by the titleholder who the crown was awarded to.

No Smoking
1.   At no time while in female attire (including but not limited to performing, mingling or observing the contest), should the reigning Miss Gay America smoke.

2.   If smoking is completely necessary, the reigning Miss Gay America should smoke in the privacy of a dressing room, when allowed, or in the area away from the general public.

3.   At no time, should the reigning Miss Gay America smoke while wearing the crown or tiara.

Travel Accommodations:
1.   The Miss Gay America titleholder shall be responsible for arranging all travel accommodations with promoters and others, desiring his appearance.

2.   Mad Angel Entertainment will have final authority to approve or disapprove a certain appearance or the schedule of a preliminary contest, during the current reign of The Miss Gay America titleholder. (Current reign is defined, for this and all others purposes, as being from the moment of coronation to the coronation of the next Miss Gay America.)

3.   The Miss Gay America titleholder is required to advise Mad Angel Entertainment of the appearance/booking schedule that is not a Miss Gay America officially sanctioned event.

Responsibilities:
1.   The Miss Gay America titleholder shall attend and participate in, as a representative of the Miss Gay America Pageant and Mad Angel Entertainment, all state and regional preliminary pageants leading to The Miss Gay America pageant, during his reign. The Promoter of preliminary pageants in conjunction with The Miss Gay America titleholder will set the date(s) for these pageants (with final approval of Mad Angel Entertainment).

2.   All expenses of The Miss Gay America titleholder, as set forth in the Miss Gay America Promoters Handbook and/or Preliminary Franchise Agreement(s), shall be at the expense of the regional or state promoter. These expenses include but may not be limited to the cost of transportation, lodging, and the performance fee.

3. The Miss Gay America titleholder MUST attend all preliminaries to The Miss Gay
America pageant. There are no excused absences.

   4.     The Miss Gay America Titleholder must agree to hold the title of Miss Gay    America, the Miss Gay America system, Miss Gay America Promoters, and    franchises in the highest esteem. The Miss Gay America titleholder must agree, that while appearing, entertaining, or representing the Title during the year of his reign, to the following:

a.   Present him-self professionally (both on-stage and off-stage).
b.   Never demean the Miss Gay America system or the title of Miss Gay America.
c.   Never cause substantial problems for the Miss Gay America promoters or for those for whom they perform.
d.   Try to solve any problems with the Miss Gay America Promoter and Regional and State Promoters and/or co-performers in a peaceful manner and in good faith. Problems may be mediated through Mad Angel Entertainment or the Miss Gay America Board of Advisors, as directed by Mad Angel Entertainment) however; Mad Angel Entertainment must be informed of all issues involving the Miss Gay America Board of Advisors. All complaints must be documented in written (typed) format for opinion/official mediation from Mad Angel Entertainment.
e.   Never lecture the audience.
f.   Not to commit acts of a violent nature.
g.   Not to use illegal drugs.
h.   Not to commit the act of stealing.
i.   Not to participate in malicious gossip, dissemination of rumors or continuation of public discussion of issues that tend to encourage public discourse.
j.   To attend and participate in The Miss Gay America preliminary pageant at such time and place as set forth by Mad Angel Entertainment.
k.   Titleholder agrees to provide a satisfactory publicity photograph with crown, within thirty (30) days of assuming the title of The Miss Gay America titleholder, for use by the MAD ANGEL Entertainment and the Miss Gay America Regional and State promoters. A SATISFACTORY PROMOTIONAL PHOTO IS ONE THAT IS IN FULL COMPLIANCE WITH THE DETAIL DENOTED IN THE “OFFICIAL PHOTOGRAPH” SECTION OF THIS JOB DESCRIPTION SUMMARY AND THAT NOTED IN THE “OFFICIAL PHOTOGRAPH REQUIREMENTS” PROVIDED BY MAD ANGEL ENTERTAINMENT.
l.   The Miss Gay America titleholder agrees to keep a valid cellular telephone number in service during the year of his reign. The expense of the valid cellular telephone shall not be compensated by Mad Angel Entertainment.
m.   The Miss Gay America titleholder agrees to have a valid email address within seven (7) d days of being crowned as Miss Gay America and keep it active for entire reign. The email address should correlate the address with the title (example: SusiesmithMGA2016@aol.com)
n.   The Miss Gay America titleholder shall return telephone calls and email correspondence in a timely manner. (Timely shall be defined by Mad Angel Entertainment)
o.   Never become intoxicated while representing the title of Miss Gay America. (Mad Angel Entertainment reserves the right to determine what is excessive)

5.   The Miss Gay America titleholder will be required to provide post pageant reports to the office of Mad Angel Entertainment. Post pageant reports must be submitted in the format approved by Mad Angel Entertainment, which at this time is via the Miss Gay America website. The pageant report must be submitted no later than 10 days after the particular preliminary has concluded.

6.   The Miss Gay America titleholder will assist Mad Angel Entertainment in the planning, when needed and requested, of next The Miss Gay America Pageant.

7.   The Miss Gay America titleholder, as required by Mad Angel Entertainment, while representing the title of Miss Gay America, is responsible to do the following:

a.   The Miss Gay America titleholder will work with Mad Angel Entertainment in the creation, implementation, execution, and advertising of a “theme” for The Miss Gay America Pageant.
b.   The Miss Gay America titleholder will work with Mad Angel Entertainment, in the soliciting and selling of advertising for The Miss Gay America souvenir program and/or the Miss Gay America website.
c.   The Miss Gay America titleholder will work with Mad Angel Entertainment in securing a location for The Miss Gay America Pageant.
d.   The Miss Gay America titleholder agrees to work with Mad Angel Entertainment with the promotion of the Miss Gay America Pageant.
e.   The Miss Gay America titleholder will work with Mad Angel Entertainment in any other aspect of The Miss Gay America Pageant as determined by Mad Angel Entertainment.
f.   The Miss Gay America titleholder is expected to sell new preliminaries (franchises) throughout his reign in effort to grow the Miss Gay America Pageant system.
g.   The Miss Gay America titleholder is expected to motivate contestants and increase the contestant base.

8.   The Miss Gay America titleholder will be required to write an article to the monthly newsletter (The Excellence) of the Miss Gay America pageant. The article shall be ready for publication no later than the 25th of each month prior to the date for which the article will be posted/published. (ex. October 25, 2012 will be the deadline for the article to be published on November 01, 2012)

9.   The reputation of Miss Gay America is expected to be positive, both on-stage and off-stage, in both male persona and female persona. Mad Angel Entertainment reserves the right to define negative reputation and remedy to cure negative reputation.

10.   The Miss Gay America titleholder is expected to show concern for the promoters, the contestants and the audience. This includes but is not limited to frequent “inquiry” to the contestants to ensure that their needs, if possible, are met.

11.   The promoters should know that the Miss Gay America titleholder is there to ensure that the pageant becomes a smooth process for ALL involved. Miss Gay America should constantly reassure the promoter that she is there to help in any way possible to ensure that their contest is smooth.

12.   The contestants should be consulted frequently throughout the preliminary competition to ensure their needs are met including issues that may occur with dressing rooms and other pageant situations.

13.   Miss Gay America should make a concerted effort to meet and greet the owners/management of the club/location of the pageant. Miss Gay America should also provide reasonable reassurance that she will do all possible to make their pageant experience, a pleasant one.

14.   The Miss Gay America titleholder should arrive at each contest early, in order to “mingle” with and “meet and greet” the audience, as this will validate that the Miss Gay America titleholder and its owners are accessible.

15.   Miss Gay America is expected to be seated, near the judges, and observe as much of the contest as possible, as this is crucial to be able to validate the judges opinion and to monitor the contest for any irregularities, including biased judge scores

16.   Performance music of the Miss Gay America titleholder shall be professionally mixed, as needed. The Miss Gay America titleholder, should not ask a DJ to blend one CD into another, but rather, the performance music should already be customized to the desire of Miss Gay America. Performance music should be on a quality CD-R disc (with no damages, scratches or skips) and should clearly identify the name of the titleholder.

17.   The performances of Miss Gay America should contain a variety of entertainment levels. Miss Gay America should appear in a variety of costumes and gowns. Different “looks” are an important part of the entertainment value, especially to those pageant supporters who frequent more than one preliminary pageant during each pageant season.

18.   The performances of Miss Gay America should also include a variety performance type. Music selection, type of performance (ballad, dance, character illusion, drama, comedy etc.) and costuming should vary as much as possible (within the realm of talent, of the reigning Miss Gay America), to ensure the entertainment of those pageant supporters who frequent more than one preliminary pageant during each pageant season.

19.   The Miss Gay America titleholder may find it sometimes necessary to withdraw certain entertainment performances when it is in the best interest of the contest, including time constraints of the promoter. However, in doing so, the “crown song” should not be withdrawn from the performance schedule.

20.   Miss Gay America shall validate all scores at each preliminary. There will be no exceptions unless otherwise approved by Mad Angel Entertainment. Documentation of score validation should include signature on the preliminary score sheet calculations, the sub-master score sheets and the master score-sheets. As part of the validation process, the Miss Gay America should review the score sheets for errors and omissions, scoring irregularities among judges, biased scoring and appropriate scoring procedures etc. An electronic tabulation program may be used however any electronic tabulation program must be approved by the national office of the Miss Gay America pageant system. The national office has available upon request, electronic tabulation programs that have been tested to ensure accuracy therefore it is the responsibility of the reigning Miss Gay America to ensure that promoters/tabulators are using an “approved” electronic tabulation program otherwise, the manual tabulation process must be used.

21.   Miss Gay America should ensure that the Score Sheet Instructions are followed. Completely. There will be no exceptions.

22.   Miss Gay America shall arrive at each preliminary to supervise registration, and to provide a complete and thorough orientation to the contestants (regardless of how many times a particular contestant has competed in the Miss Gay America system). The orientation should include detail of category descriptions, scoring procedures, critique, helpful hints to the contestants and other standard Miss Gay America pageant detail. Please see the Contestant Orientation Agenda, in the Promoters Handbook, for detailed guidance.

23.   Miss Gay America shall also provide a complete and thorough orientation to the panel of judges (regardless of how many times a particular judge has adjudicated within the Miss Gay America system). The orientation should include detail of the pageant schedule, category descriptions, scoring procedures, Judges etiquette, critique and other standard Miss Gay America pageant detail. Please see the Judges Orientation Agenda, in the Promoters Handbook, for detailed guidance.

24.   The Miss Gay America titleholder is required to be well versed on all rules and regulations of the Miss Gay America pageant system, including but not limited to information noted in the Promoters Handbook.

25.   The Miss Gay America titleholder is required to observe the Male Interview category. Any inappropriate comments or questions, by the judges, should immediately be rescinded with no penalty to the contestant

26.   The reigning Miss Gay America titleholder must ensure that the contestants receive a “fair adjudication process” therefore all preliminary pageant process and procedures must be monitored, by the reigning Miss Gay America, to ensure that contestants are receiving an equal, fair and unbiased adjudication process.

27.   Miss Gay America is expected to ensure that critiques flow in a smooth manner. It is recommended that critiques do not exceed 10 minutes in length. The amount of critique time should be constant for all contestants, except the winner and first alternate of the pageant, by which the judges, at their discretion, may wish to spend more time in critiques, better preparing the contestant for the national competition.

28.   The Miss Gay America titleholder is required to observe the Judges Critique Session. The opinion of the Miss Gay America should be heard when necessary, during critique, but not to the extent of being rudely or offensively contradictory to the opinion of the judges, after all, the primary focus of the critique is so that the opinion of the judges will be heard, since they have been selected to adjudicate that particular preliminary pageant. The Miss Gay America titleholder is expected to remain in female attire during critique, unless there is time to “de-character” however critiques should occur immediately following the contest. There should be no delay in the commencement of the critique process, because Miss Gay America was removing female attire/makeup. Miss Gay America is expected to ensure that all appropriate persons (judges, contestants and promoters, if the promoters are able to attend) are immediately assembled to immediately begin the critique process.

29.   Miss Gay America should monitor the behavior of the judges and immediately resolve any issues that are to the contrary of the detail in the Judges Etiquette/Information section of the Promoters Handbook, or that which is of common and acceptable behavior.

30.   Miss Gay America should ensure that the Promoter has posted the Master Score Sheet in the dressing room, immediately following the pageant. An alternative to posting the score sheet in the dressing room would be that every contestant receives a copy of the Master Score Sheet, immediately following the pageant.

31.   The Miss Gay America titleholder will be required to sit near the panel of judges and observe all phases of competition so as to verify the scores. Additionally, Miss Gay America will verify the scores (via re-tabulation) to ensure no score errors. Close attention should be given to time between the final category of competition and the coronation ceremony. There should be ample time for the Miss Gay America to verify the scores and to get ready for his “crown” song performance. He may wish to consider dividing the final category into halves, whereby the first half of the final category competition could be in tabulation process, by tabulators, while the second half is in process of category competition.

32.   The Miss Gay America shall declare an “intermission” during the preliminary competition as needed, in the event that contestants are rushed, or there are issues that require greater than normal attention to detail.

33.   The first introduction of Miss Gay America, at official preliminaries, should be in crown. The Miss Gay America, usually, at this point, shall speak on the microphone. The message to the audience should include a welcome, thank you to the club/facility for hosting the location, advertisement of the www.missgayamerica.com website and announcement of the national Miss Gay America pageant (date and location)

34.   More often than not, the Miss Gay America titleholder will perform at least two times, during a preliminary pageant. It shall be the discretion of the Miss Gay America to perform more than twice, if needed, however the other responsibilities should not suffer because of an excessive number of performances. The first performance shall be a song, other than a ballad. The second performance shall be the “crown song” and is performed to a ballad and while wearing the crown.. The “crown song” shall be elegant at all times, thus setting a regal, glamorous and elegant mood.

35.   All entertaining and/or appearances of an official nature by The Miss Gay America titleholder at a preliminary pageant, contest, or other event outside the Miss Gay America pageant system must be cleared and approved by Mad Angel Entertainment. The Miss Gay America titleholder is an official representative of the Miss Gay America system and therefore is representing the Pageant, Mad Angel Entertainment. As the official representative of the Miss Gay America pageant, the Titleholder must be recognized, during his reign, as such when brought on stage to entertain, emcee or making other appearances

36.   Miss Gay America is required to attend each preliminary pageant, with a copy of the Handbook and extra score sheets.

37.   Miss Gay America should always possess promotional photos, so as to autograph photos as requested. (This is an exceptional marketing tool for both the Miss Gay America pageant and the reigning Miss Gay America)

38.   Consuming beverages from a bottle (i.e beer bottle, wine cooler bottle) is prohibited. Beverages (other than water) should be consumed using a glass. All beverages, especially, if a glass/cup is not available should be consumed using a straw (this, so as to ensure, a feminine/”lady-like” image at all times…)

Compensation-
The Miss Gay America titleholder shall receive, from Mad Angel Entertainment, at minimum, the cash sum of $7,500 payable as follows (this does not include other prizes that may be provided):
•   $1,500.00 shall be paid after the coronation and at the signing of the contract by and between Mad Angel Entertainment and the newly crowned Miss Gay America.
•   $300.00 per month for 11 months (November thru September)
•   $2,700.00 on the final night of the next Miss Gay America pageant. (This is the compensation for appearance during the week of The Miss Gay America titleholder pageant). The amount of the final disbursement shall be at the discretion of MAD ANGEL Entertainment in consideration of any disciplinary or other expense issues that occur during the reign of the Miss Gay America titleholder.
•   Reasonable “photographer sitting fees” for the official Miss Gay America photos. The sitting fee must be approved by Mad Angel Entertainment prior to the photo session and is estimated to be near $300.00.
•   Travel accommodations of The Miss Gay America titleholder, for next The Miss Gay America national pageant will be paid by the national office and is estimated to be near $1,500.00 (including airfare if needed and hotel)
•   The Miss Gay America titleholder will also receive various jewelry, from Mad Angel Entertainment including the official Miss Gay America scepter, MGA necklace, MGA earrings, the Miss Gay America lapel pin, the Miss Gay America crown and the Miss Gay America tiara (all of which is valued to be approximately $5,000)
•   It should be noted that Mad Angel Entertainment will provide a 1099 MISC form to Miss Gay America for IRS reporting purpose.
•   Various other prizes may be presented from various pageant sponsors and supporters however in the event that sponsors may not follow through with their commitment, Mad Angel Entertainment, although efforts will be made otherwise, assumes no liability in ensuring that certain prizes guaranteed by sponsors come to fruition. At present, the jewelry package to be provided by Made for a Queen is value to be approximately $8,500

No compete clause
1.   The Miss Gay America titleholder shall enter no other competitions, of any kind, until his reign as The Miss Gay America titleholder has concluded.

2.   Miss Gay America is likewise prohibited from stating intention of entering other competitions until the conclusion of her reign

Resignation of Other Titles
1.   The newly crowned Miss Gay America shall immediate tender resignation of all other titles currently held (outside the Miss Gay America pageant system), unless otherwise approved by Mad Angel Entertainment.

Reputation
1.   The reputation of any Miss Gay America, past, present or future is expected to be nothing less than positive. The positive reputation requirement applies to both the male persona and the female persona of the reigning Miss Gay America. Additionally, after the conclusion of the reign, Mad Angel Entertainment, reserves the right to determine the appropriateness of the reputation and likewise make decision of future involvement in the Miss Gay America pageant system, based on reputation.

2.   Negative reputation will result in sanctions from the national office. Negative reputation of any current Miss Gay America will not be tolerated and will be dealt with in a very serious manner. The positive reputation requirement applies to both the male persona and the female persona of the reigning Miss Gay America. Additionally, after the conclusion of the reign, Mad Angel Entertainment, reserves the right to determine the appropriateness of the reputation and likewise make decision of future involvement in the Miss Gay America pageant system, based on reputation.

3.   Positive and negative reputation is to be defined by Mad Angel Entertainment.

Other Employment
1.   Mad Angel Entertainment shall be notified of all other employment (income streams) opportunities to The Miss Gay America titleholder. This to ensure no conflict of interest and to ensure that no other employment exists that would cast a negative reflection on The Miss Gay America titleholder.

Confidentiality
1.   From time to time, issues will be discussed between Mad Angel Entertainment and The Miss Gay America titleholder, all of which should be kept confidential.

2.   The Miss Gay America titleholder shall assess whether certain information should be repeated however all comments from The Miss Gay America titleholder should be made in the “best interest of the contest”.

3.   After the reign has concluded, The Miss Gay America titleholder agrees that information discussed between Mad Angel Entertainment and The Miss Gay America titleholder will continue to remain confidential. Issues of confidentiality include, but are not limited to financial situations, behavioral issues and various issues concerning all affiliated, past or present, with the Miss Gay America pageant system.

Communication
1.   The Miss Gay America titleholder is expected to communicate with the national office regarding any and all issues associated with the Miss Gay America pageant and its preliminaries. Communication is expected to be timely. Timely is defined not later than 24 hours following an issue that should be discussed with Mad Angel Entertainment. MAD ANGEL Entertainment reserves the right to determine issues that should be discussed in a “timely” manner.

2.   The Miss Gay America titleholder is expected to carry a cellular telephone in order to be accessible to the national office, at most times.

3.   The Miss Gay America titleholder is expected to have internet access and be somewhat computer literate in order to more efficiently communicate with the national office of Miss Gay America, and its preliminary promoters, contestants and audience.

4.   Miss Gay America is prohibited from carrying a cellular phone during the pageant competition. While in male person, a cellular phone may be carried in the pocket or attached to a belt, but must be in the “silence” mode. While in female attire, a cellular phone may be carried in a purse, but must be in the “silence” mode.

5.   Miss Gay America is prohibited from sending text messages during ANY phase of pageant competition.

Official Promotional Photos-
1.   Mad Angel Entertainment must approve the “sitting fee” compensation PRIOR to agreement with the photographer.

2.   Within 30 days after being crowned, The Miss Gay America titleholder will have official promotional photographs taken whereby Mad Angel Entertainment reserves full rights to deem a certain photograph as the “Official The Miss Gay America titleholder” photo.

3.   The Miss Gay America titleholder shall not use any other photos, as promotional photos, unless approved, in advance, by Mad Angel Entertainment.

4.   Mad Angel Entertainment shall approve the photographer used.

5.   Proofs of the sitting fee should be submitted to the National office not later than 30 days after the crowning of The Miss Gay America titleholder.

6.   All original expenses relating to the cost of reproduction of the official promotional photographs, will be paid by Mad Angel Entertainment, as Mad Angel Entertainment and the Miss Gay America pageant will be the “owners” of the copyright to the photos made in said photo session. Subsequent duplication expenses relative to the official promotional photographs shall be that of the Miss Gay America titleholder and not Mad Angel Entertainment.

7.   MAD ANGEL Entertainment will deem at least one photograph, as the official Miss Gay America photo.

8.   In order for a certain photo to be deemed the official Miss Gay America photo, the reigning Miss Gay America must be wearing the Miss Gay America crown, the official Miss Gay America scepter and the official Miss Gay America jewelry (including the Miss Gay America earrings and necklace), unless otherwise approved by Mad Angel Entertainment.

9.   Photo proofs presented for consideration to be deemed as the official photo should include but not be limited to photos with the above mentioned jewelry, as well as some photos without the scepter.

10.   Photos presented for consideration shall include both a “solid white”, “solid black” and “solid gray” background. Photos should not be in sleeveless attire, unless otherwise approved by Mad Angel Entertainment.

11.   Other photo requirements will be provided to the photographer, prior to engagement of the photographer services. For more information, refer to the “Official Promotional Photo Requirements” that must be provided to the photographer, prior to the commencement of the official promotional photograph session.

12.   A different photo will be placed on the Miss Gay America website each month therefore there should be sufficient quality photos included in the proof furnished to Mad Angel Entertainment, for selection of use on the website home page and the Miss Gay America titleholder gallery.

13.   Before the photo session occurs, Miss Gay America and the photographer should consult with Mad Angel Entertainment for other specific photo requirements.

14.   Mad Angel Entertainment will post photos of its choice, on the website, on a monthly basis therefore there will need to be several (at least 12) quality photos (in crown or tiara) available to post.

15.   Mad Angel Entertainment, reserves the right to require a “mid-reign” photo session.

16.   Miss Gay America shall not schedule any other “photo-sessions” without advance consent from Mad Angel Entertainment.

17.   For more information relative to the official photograph requirements, please refer to the “Miss Gay America Official Photograph Requirement Publication”

Advertisement-
1.   The Miss Gay America titleholder is expected to acquire approval from Mad Angel Entertainment regarding all forms of advertisement of his character including but not limited to website advertisements, interviews and other media advertisement. Additionally, this applied to the post-reign advertisements as a “former Miss Gay America titleholder” or the like.

Advisory Board of Directors
1.   At the conclusion of the reign, the Miss Gay America titleholder , unless otherwise stated by Mad Angel Entertainment, will serve on the Advisory Board of Directors of the Miss Gay America pageant system.

2.   Service on the Board might include judging, entertaining or making appearance as the official representative of the Miss Gay America pageant system.

3.   While serving on the Advisory Board or acting in official capacity of the Miss Gay America system, the below signed will continue to honor and abide by all requirements now known or hereinafter implemented.

The Next Miss Gay America Pageant
1.   Miss Gay America is required to submit a theme, to be approved by Mad Angel Entertainment, for final night of the next Miss Gay America pageant on or before March 01, of the year of the reign.

2.   Additionally, the music selection, at minimum, for opening number, parade of contestants, formers and others shall be arranged and provided to Mad Angel Entertainment, on or before July 01 of the year of the reign.

Revocation of title and Crown
1.   If The Miss Gay America titleholder is deemed to be guilty of non-compliance with the above mentioned or any other acts, including but not limited to conduct unbecoming to a national titleholder, determined Mad Angel Entertainment, to be harmful to the title of Miss Gay America, or the Miss Gay America system, the title, crown, official jewelry and appearance stream may be revoked.

2.   It should be noted, that in the event that the revocation of the title occurs, the unpaid cash stream will immediately halt and The Miss Gay America titleholder will not receive any other monies from Mad Angel Entertainment.

3.   Should the national office deem necessary to remove the title and crown, the national office may or may not recognize the winner of The Miss Gay America titleholder pageant, as The Miss Gay America titleholder for all intents and purpose, including but not limited to the history section of The Miss Gay America titleholder portion of the website or any other publication on or about the Miss Gay America pageant.

4.   If revocation of the Miss Gay America title occurs, the Miss Gay America titleholder will be required to reimburse Mad Angel Entertainment, the entire amount of “prize package money” paid to the Miss Gay America titleholder, reign to date. Additionally, the entire “material prize package” or monetary equivalent thereof, will be required to be reimbursed to Mad Angel Entertainment. Reign to date is defined as the time between the moment of coronation and the actual time of title revocation. A “material prize package” includes but is not limited to the official Miss Gay America crown, tiara, scepter, jewelry or any other physical prize received as a result of coronation as Miss Gay America.

The contract constitutes an agreement between Mad Angel Entertainment and The Miss Gay America titleholder. It is understood that the contractual agreement, required to be signed by the newly crowned Miss Gay America titleholder, includes but is not limited to “other” responsibilities of The Miss Gay America titleholder. Failure to comply with specific requirements noted herein, in the Promoters Handbook and other requirements by Mad Angel Entertainment, can result in the removal of title, crown, appearance stream and cash prize stream. Additionally, Mad Angel Entertainment has option to promote the “1st alternate” (or other placements) winner of The Miss Gay America titleholder Pageant to be the official representative and/or The Miss Gay America titleholder, in the event that there is need for removal of the title and crown from the individual selected to be The Miss Gay America titleholder.

Breach of this contract, in whole or in part, by The Miss Gay America titleholder, may result in monetary penalties levied by and deemed appropriate by Mad Angel Entertainment. Mad Angel Entertainment reserves the right to set administrative sanctions, as it deems appropriate, including but not limited to monetary penalties according to its discretion.

A Good Judge… (an article published by L & T Entertainment in “The Excellence” Newsletter)

Often times we hear the comment, “so and so, would make a great judge”… The more we think about that statement, the more we realize that there may be conflicting opinions of the characteristics of a good judge. Therefore, we thought that we would reduce to 46 writing, our opinion of a “good judge” and some of the qualification we consider when creating a judges panel. What qualities do we look for, when selecting a judge?

➢ Someone with a positive image (image is key… the quality, in terms of qualification, image and appearance, will set the tone for a pageant)

➢ Someone that has no obvious conflict of interest (any person that may have a conflict of interest, such as someone who has competed or plans to compete in the current pageant season should not be judging their peers)

➢ Someone that is not “too close” to a particular group or a particular contestant (any person who is good friends with or strong supporters (i.e. current promoters of) of a particular contestant should not be used)

➢ Someone who is “drama free”(more often than not, someone who is involved in drama prior to the pageant, will be involved in drama during and after the pageant)

➢ Someone who has a professional image and appearance (again, image is important in not only “looking” the part but also “acting” the part…)

➢ Someone who has been involved in the Miss Gay America pageant system (after all who else would have the best interest of the Miss Gay America pageant system in mind)

➢ Someone who is involved in a particular industry (makeup artist, hair designer, gown designer, jewelry designer…but keep in mind that conflict of interest should be avoided, such as using a gown designer whereby a particular contestant might be wearing one of the designs of that particular judge...)

➢ Someone who has been a former contestant, including a former Miss Gay America titleholder (keeping in mind any current relationships with contestants) What makes a good judge?

➢ Knowing well in advance of the contest, the expectations of the panel of judges (this to include wardrobe and behavior… it is the responsibility of the promoters to communicate judges expectations, well in advance of the contest, so as to avoid any unnecessary issues)

➢ Having a thorough knowledge of the category descriptions (while this information will be reviewed at the Judges Orientation, a thorough pre-pageant knowledge will ensure the contestants that their preparedness, according to category descriptions will be noticed and duly rewarded)

➢ Attending Judges Orientation with a list of several questions to be used in Male Interview (while Male Interview questions might change, based on contestant biography, judges should know, in advance of the Male Interview category, the questions they intend to ask during Interview.)

➢ Attending Judges Orientation with a Judging technique in mind (some judges prefer to round their scores, some like to score only in odd numbers, some like to automatically discount the possible sub-category score, then add or subtract from 47 the discounted value, some have a certain point deduction for various fopaux (i.e. minus 10 points for run in hose, minus 10 points or scuff shoes, minutes 15 points for poor lip sinc etc.… whatever the technique, use it consistently!)

➢ Being fair to all contestants is the most important issue. (a judge with an “agenda” will quickly reveal themselves… Judges should judge each contestant with the same technique beginning with the first contestant and follow the same technique through the last contestant…)

➢ Someone who does not reveal to others, the contest they will be judging (confidentiality is a crucial part to ensuring a fair contest. Some contestants may enter (or not enter) a contest, if they know, who will be on the judges panel. Confidentiality is a requirement of this system and avoids any pre-pageant impropriety)

➢ Not going to a contest, as judge, with expectations of a certain contestant (just because one has scored well in past, as we have seen time and time again, does not guaranty that the next contest will produce equally good results

➢ Taking expedient, efficient and effective notes that will produce a productive critique session (as timing is an issue at every contest, judges should be able to quickly make notes and to score in a manner that will not delay the contest… Additionally, notes should be clear (i.e. color of gown, talent performed etc.) so that the critique session will be informative and the contestant will leave the critique session thinking that the judge was highly alert and that the critiques were meaningful)

➢ Not being hesitant about critiques (The Critique Session is never a fun time, especially for the contestants, but the contestants are owed, whether they win or not, a critique session that will help the contestant to realize improvements as an entertainer and as a competitor) Simply said…any judge who cannot comply with the above requirements will likely not perform well as a judge in this system. We will not tolerate any judge who is anything less than professional and fair to the contestants. It is a privilege to judge in this system, and judges must be of the highest quality, which will help to attract a higher quality of contestants.

Leading By Example…The Role of a Lead Judge… (an article published by L & T Entertainment in “The Excellence” Newsletter)

➢ Additionally, during Male Interview, the Lead Judge should be mindful to keep the interview flowing smoothly including being assertive in asking questions, if there is any “dead air” in the interview. The Lead Judge should also be certain that no inappropriate questions are asked.

➢ Once categories have concluded the Lead Judge should receive the score sheets from the other judges. Score sheets should be folded in-half and then once the Lead Judge has verified that all score sheets have been properly completed, including proper scoring procedures and signatures, the Lead Judge will then provide the score sheets to the designated pageant official.

➢ The Lead Judge should also monitor, as possible, behavior of other judges, during “non-competition category” times to ensure that appropriate Judges Etiquette is observed.

➢ While the promoters of the pageant and the reigning titleholder should be monitoring the contest for issuance of administrative point deductions as warranted, the Lead Judge should also monitor infractions and immediately inform pageant officials of any violations during competition that would warrant administration point deduction.

➢ The Lead Judge should also monitor the surroundings to ensure that the needs of the Judges are met including proper lighting, timing between contestants, privacy of judge scoring or any other issues that could distract from competition.

➢ During actual judging, the Lead Judge should be sure that other judges are in compliance with required behavior such as no texting, no talking during competition, no eating, not smoking etc.

➢ The Lead Judge should also aide in monitoring the judges to keep the pageant on schedule, that is making sure that other judges are punctual.

➢ During critiques, the Lead Judge should aide the process by expediting critiques in an orderly manner (i.e. one judge assigned to lead a certain category critique, then other judges may insert comments provided that their comments differ) It should be noted, that while the above may not be all inclusive, it covers a wide variety of responsibility of the Lead Judge. The role of the Lead Judge should serve as a support to the promoters, the reigning titleholder and the other judges serving on the panel. In fact, the role of Lead Judge, although somewhat distinguished carries very important responsibilities that can dramatically affect the smooth operation of a contest, if not taken seriously.

There are many factors of a contest that could become unraveled, which is the reason why it is important to select a quality panel of judges that not only have good image and reputation, but also have a proven track record of being drama free and most importantly, being an un-biased judge. Then, from the quality individuals chosen to serve on the panel of judges, the promoter should select an individual that is highly capable of serving as Lead Judge. While there may be more than one person on the panel that could serve as 49 Lead Judge, the more quality individuals able to fill such an important role, the less likely a promoter is to have certain issues with the judges panel. In fact, the least worry that a promoter should have is with the panel of judges. If there is ANY issue with the panel of judges that may cause a greater than normal concern for the well-being of the contest, we recommend immediate dismissal of the judge, in order to avoid undue issues.

Obviously, the Lead Judge should be the cornerstone of the panel of Judges and can provide a peace of mind to the promoters in that the behavior and scoring will be par. Seemingly, the details of the pageant are key to ensure a smooth contest. Promoters insert a tremendous amount of time, energy, compassion and money into their contest, and their worries should not be with a panel of judges. Thus it is key to select the right panel, then more importantly to select the right Lead Judge, so as to ensure that all goes smooth. Granted, things happen from time to time, that are simply unexpected, which is all the more reason why selecting a good Lead Judge is key. The Lead Judge should know the definition of a well operated pageant, implement the detail of a well operated pageant (from a judges perspective) and be prepared to take care of issues that arise, that could cause greater than normal stress.

In conclusion, while there are many that would fit the description of “A Good Judge”, not all would fit the definition of a “Good Lead Judge”…which is why it is important that promoters select Lead Judges who are willing and capable to serve and manage the panel of judges as needed. For more information concerning Judges, please refer to the 2008 article published by MAD ANGEL Entertainment, entitled, “A Good Judge”.

Help List for Miss Gay America Pageant Promoters BEFORE THE PAGEANT…………..

Budget prepared?
• Does budget project a positive cash flow? Your budget should include but not limited to:
1. Pageant franchise fee
2. Advertising
3. Location of pageant
4. Entertainment expense
5. Prize package
• If the current budget does not include a positive cash flow projection, when do you anticipate the breakeven point?
• When do you anticipate realizing a positive cash flow?

Franchise Agreement sent to the National Office?
• Franchise Agreement Paid?
• Accepted by the National promoters
• Signed by both parties?

Franchise Fee paid to the National Office?
• If not, have satisfactory payment arrangements been approved by the national office (Promoters from prior year must pay the franchise fee in full, within 30 days prior to pageant or June 1st…whichever is first)

Date of the preliminary been set?
• Has this been approved by the national office?
• Has this been communicated to the reigning Miss Gay America?
• Has this been cleared by your reigning titleholder (if applicable)?
• Has the date been posted to the Miss Gay America website?

Have you received a copy of the current Handbook for Promoters?
• Have you read the handbook?
• Do you and your staff have a clear understanding of the regulations?
• If you are a closed state pageant, have you provided your city preliminary promoters with a Franchise Agreement and Promoters Handbook, specific to your pageant?

Advertisement
• Have you made decision as to what forms of advertisement to use?
• Posters?
• Flyers?
• Website or use of the complimentary Miss Gay America website/webpage?
• Mass email?
• Radio or television advertisement?
• Word of mouth at various shows and other pageants?

Entertainers and formers booked?
• Be certain to use the entertainers detailed in the handbook
• Has national office approved any entertainment exception requests?
• Have all entertainers been reminded of the Entertainer Requirements detailed in the Promoters Handbook?

Organize your contest agenda?
• Clock the presentation, entertainment and coronation/awards ceremony to ensure a reasonable time length of your contest. Please keep in mind that most promoters wish to cancel performance numbers at the end of the contest, however, this is the most crucial to complete score tabulation and to allow Miss Gay America to prepare for the crown song, therefore, promoters are encouraged to greatly limit performance numbers at the beginning the pageant, rather than to cancel performances near the end of the contest. • Who will distribute awards?
• Who will emcee?
• Who will entertain?
• How many performances?
• Have entertainers been advised if you wish to prohibit ballads, other than your reigning titleholder and the reigning Miss Gay America, being allowed to perform a ballad?
• Have you reviewed the suggested schedule, located in the Promoters Handbook, to ensure that the Miss Gay America will have ample time to finish score sheet validation and prepare for the “crown song”?

Do you have a stop watch for Male Interview? Have you assigned someone to keep time for Male Interview?

Is there a Registration deadline advertised? (the registration deadline should be reasonable to in case, shall the registration deadline be greater than 10 days prior to the contest)

Select and orientate judges
• Diversify your selection of judges
• Provide category descriptions, sub-category and scoring procedures far in advance of the contest
• Be certain that judges understand appropriate etiquette and other judges information, including but not limited to appropriate attire and behavior, as detailed in the Promoters Handbook
• Select alternate judges for last minute cancellations
• Be certain that judges understand critique purpose and procedure
• Be certain that judges are informed of expectations of them during their service to your contest
• Report the listing of judges to the national office in advance of your contest
• Has someone been selected to serve as a Judges liaison to ensure the judges needs are met?
• At your contest, provide the judges with a “Judges Book” which should include:
1. Score sheets (both preliminary and Top 10, if applicable)
2. Judges Worksheet
3. Category descriptions
4. Judges information
5. Pageant schedule
6. Appropriate scoring correction procedures

Prepare the contestant application package to include:
• Hard copy of the application which should be available upon request as you should encourage state/regional contestants to use the electronic version of the application. (You are required to use the application that is in the handbook whereby all you need to do is to customize to your contest)
• Host hotel information
• Location of the contest
• Stage dimensions (diagram of the stage if possible)
• Schedule of the contest with roll-call time and location The Miss Gay America Pageant Help-list For Promoters-continued
• Categories for competition
• Category descriptions and scoring of sub-categories
• Prize package information
• Theme of the contest and presentation requirements
• Wear same gown as evening gown for the coronation ceremony?
• Contract for the winner, and first alternate, if required, or at least expectation of the winner and first alternate during their reign (the requirements noted in the contract should not exceed those noted in the Miss Gay America Job Description Summary, unless otherwise approved by MAD ANGEL Entertainment)
• Dressing Room Policy
• Contestant Release form
• When entry fee is due and how to pay the entry fee (cash, money order etc)
• Are you having a Photogenic contest? If so, have contestants been notified of rules?
• How do you plan to validate eligibility to enter?

Has all of the required information, as noted on your complimentary web page, of the www.missgayamerica.com website been provided to the national office? (should be provided not later than 30 days prior to the contest)

Will you have a souvenir program?
• Prepare budget based on program size, style and quantity
• Obtain price quote to create and print the souvenir program
• Gather photos you want in the program to avoid last minute printer deadline pressure • Sell ads according to budget
• Selling the souvenir programs or will they be complimentary?

Plaques, trophies, crowns and certificates
• Order these items well in advance of the contest to ensure no last minute errors
• Make certain the crown is received from the National office
• Certificates can be completed all but the name of the recipient of each award

Need a choreographer for presentation?

Have all of the contestants, formers and others participating in your “on-stage production” been informed of apparel requirements?

Have you checked the Suspended Contestant Registry http://www.missgayamerica.com/suspended-affiliateregistry.html (please cut and paste this link into your web browser) that is available through the national office, for those who CANNOT enter your, or serve in any capacity to your contest?

Will you have an official photographer?

Are the on-stage questions prepared?

Do you have “tie-breaker” Stage Interview questions prepared?

Who will be assigned to make certain competition music is within guidelines (one track per CD submitted, 3 minute Presentation limit, 7 minute Talent limit)?

Who will supervise back-stage activity?

Who will serve as an Entertainer liaison?

Are back-stage (contestants, dancers etc) passes prepared?

Are Media passes prepared?

Are Staff passes prepared?

Who will supervise contestant dressing rooms?

Who will supervise entertainers dressing rooms? Is there an “on-stage” broom available to clean the “drag droppings” from the stage? Is someone assigned to randomly clean the stage? Are emcees reminded to watch the stage for “needed clean-up?”

Who will maintain time of prop set-up and take down for talent?

Who will assist the contestants and entertainers, with entry and exit regarding the stage (if there are steps…)

Who is maintaining the master notation of administrative point deductions, including those administrative point deductions for final night competition?

Who will time Evening Gown, Talent, and Prop set-up for talent?

Have you arranged for contestant on-stage talent rehearsal time with location of pageant?

Establish who will tabulate scores
• Make certain the tabulator meets with the reigning Miss Gay America in advance of the pageant to establish when scores will be tabulated

Have you advertised all contest information including but not limited to:
• Registration deadline
• Entry fee (also an “early bird” entry fee?)
• Theme of contest including presentation requirements
• Categories of competition

Has transportation arrangements for Miss Gay America been planned and assigned? Who is responsible to monitor roll-call time?

Have you provided all of the required information, as noted on your pageant webpage of the www.missgayamerica.com website, including prize package? Remember, your pageant cannot occur, until all required information has been provided to MAD ANGEL Entertainment.

For Closed-State Pageant Promoters

• Have you provided a copy of the Handbook to you City/Metropolitan preliminary promoters? (remember that the city/metropolitan preliminaries MUST mirror the regulations of the State contest). The City/Metropolitan Preliminary Handbook can be altered to reflect the name of the State contest, but there shall be no other regulation changes without receiving permission from the national office)

• Have you executed a Franchise Agreement with you City/Metropolitan preliminary promoters? ( remember that the city/metropolitan preliminaries MUST mirror the regulations of the State contest. The Franchise Agreement can be altered to reflect the name of the State contest, but there shall be no other regulation changes without receiving permission from the national office)

The Panel of Judges If you are a new promoter to the system, you are required to use at least one Miss Gay America Advisory Board Member as judge (Lead Judge)..…have you made the selection in advance and cleared the date with the Advisory Board member of your choice?

Have the Judges been trained well in advance of the pageant?

Has a time for Judges Orientation been scheduled? Be certain that Miss Gay America and your reigning titleholder is present for Judges Orientation…

Has someone been assigned duty of judges liaison? A judge liaison should be certain the judges have everything they need including beverages (no alcoholic beverages whatsoever), ample lighting.

Who will collect the judges score sheets and provide to the tabulator?

Has a lead judge been designated? Does the lead judge know his responsibilities? The lead judge should be the most experienced and very well versed on judging in the America system…..

How will you conduct Male Interview (example: will the judges randomly ask questions or will the questions be asked from the judges, in seating arrangement order?)

Have the judges been advised (far in advance of the date of the contest) of:
• Category descriptions, Proper Scoring Procedures
• Schedule of pageant events
• Judges etiquette and other information (including appropriate apparel)

Are alternate judges selected to avoid “last minute” stress”?

Are you prepared to discuss in detail, appropriate critique procedures…. (i.e. critique session should not be just a “praise session” to contestants, it should be constructive to inform as to why contestants did not score higher and should also be used as preparation for the national competition)

Have you selected 5 judges for a state/regional OR 3 judges for a city preliminary?

How will you conduct critique (example: one judge will cover one category and the remaining judges will “add to” comments not “repeat” them)

Who is assigned responsibility to monitor behavior of the judges, to ensure compliance with appropriate etiquette of the judges?

Tabulator
Has a qualified tabulator been acquired? Has the tabulator been orientated with the scoring procedures, including verification that all score sheets were properly completed/signed/dated and that error were corrected according the correction requirements noted in the Handbook

Has the tabulator been advised that scoring tabulation should occur during the competition, as each category is concluded (mid category completion, when possible) rather than waiting until the last category has concluded, in order to begin tabulation? For multiple day preliminary pageants, during your final night competition, the judges should have two score sheets for each category, each containing one-half of the number of contestants they will judge. Then, when one-half of the contestants have concluded competition in a particular category, that score sheet should be collected and provided to the tabulator for immediate tabulation, provided that the final night competition contains more than 5 contestants).

Has the tabulator been specifically instructed that any irregularities, should be immediately brought to the promoter's attention?

Has the tabulator been reminded of the strict confidentiality of scores, that is, scores should not be discussed with anyone except the reigning Miss Gay America and the Promoter, unless otherwise instructed by MAD ANGEL Entertainment or Miss Gay America.

Registration
• Establish procedure for contestants to “draw contestant numbers”. For closed-state pageants, you will want to provide a “back-up plan or a fill in the gap” in case all qualified contestants do not register.
• Establish who will primarily conduct the Judges Orientation and be certain that the reigning Miss Gay America is present to speak with the judges (your option is to have the reigning Miss Gay America conduct the judges orientation)
• Establish who will primarily conduct the Contestant Orientation/Registration and be certain that the reigning Miss Gay America is present to speak with the contestants (your option is to have the reigning Miss Gay America conduct the contestant orientation)
• Will you provide refreshments at registration?
• Have you organized the days events, to include talent rehearsal?

Let the contest begin…..
• Make every effort to begin on-time
• Monitory dressing rooms
• Monitor contestant and entertainers behavior
• Monitor judges behavior
• Make certain that the reigning Miss Gay America is aware of potential problems
• Be helpful to the reigning Miss Gay America to ensure he can visit with contestants, audience members and watch the contest (beside the judges)
• Be sure that the reigning Miss Gay America has plenty of time to verify scores and to perform
• Make every decision based on what is in the best interest of your contest and the Miss Gay America system. Advise Miss Gay America about every pertinent decision to ensure he can assist in keeping a smooth contest
• Establish who will present awards during the coronation/award ceremony
• Announce location of critique (also procedure and etiquette). Reiterate to the judges, the importance of an effective critique….(provide do’s and don’t for critique)
• Constantly check on contestants, judges and entertainers to be certain all reasonable needs are met
• Who will post several copies (or provide a copy to each contestant) of the Master score sheet, for contestant review
• Has the schedule been reviewed whereby Miss Gay America will have ample time to prepare for his performances AND validate the scores

At the conclusion of the contest….
• Post Master Score Sheets in the contestant dressing room OR provide each contestant with a copy of the Master Score Sheet
• Post the Administrative Point Deduction Summary beside the Master Score Sheet (in the contestant dressing room)
• Remind contestants of the location of the critiques
• Has someone been assigned to monitor the flow of critiques including timing to ensure that the 10 minute limit is not exceeded

After the contest…..
• Prepare the Promoters Pageant Report within 10 days of your contest
• Thank you notes to contestants? Judges? Entertainers?
• Make photos of the winner and alternate for your contest and be certain that the national office has current photos of your winner and alternate, to note on the website
• Console contestants as you hope they will return to your contest next year should they note qualify for and win the national contest
• Make judges available to the contestants for further critique if needed
• Prepare BOTH your winner and first alternate for the nationals. Provide advice and if you feel as if you need third party advice, make every effort to assist (your reputation as a promoter is crucial to the future success of your contest)
• Call your contestants weekly to see if you can help them in anyway, answer questions etc.
• Send cards/notes to them to motivate them for competition at the nationals to let them know how proud you are to have them as representative of your contest
• Attend the national competition and assist them in any way possible, as they need much more help than just financial help
• Immediately ask contestants to provide you with promotional photos for your ad in the national souvenir program. Ask for at least two photos, one for your ad in the national program and one for the contestant gallery of the national program. (Remember that photos of your 1st alternate cannot be in a crown so you may have to “airbrush” a crown photo, if that is all you can obtain)
• Prepare your ad for the national program and submit to the national office, within the guidelines set by the national office
• Immediately notify the national office of any problems or potential problems
• Be sure that the Host Hotel accommodations for your contestant are secured
• Be sure that your contestants received all of the information that has been communicated by the national office

After the nationals…….
• Let your representatives know how proud you are of them
• Should your representative not win the national title, then critique their national competition and encourage them to return to competition
• Keep in contact with your 1st alternate as well (should they not win the national competition, they may return to your pageant and will also prove to be a very strong referral source for future competitors
• Get ready for the next year of competition of your preliminary pageant